Job Description

Our Riyadh based client is looking for an experienced Receptionist to cover maternity leave between September 2024 – March 2025. This role is responsible for the front desk, including meeting and greeting visitors, answering, and connecting incoming calls, as well as performing miscellaneous related administrative tasks and providing back up assistance to Operations team.  Excellent English is essential; Arabic speakers are encouraged to apply.

Responsibilities:

• Greet visitors in a professional and courteous manner, direct all visitors to sign in, and notify appropriate employee(s) of their visitor's arrival.
• Track and properly log in/out all visitors.
• Manage and assign guest and client meeting rooms.
• Manage and assign guest security access cards.  
• Answer calls to switchboard and route calls promptly to appropriate destination and according to company guidelines.
• Take accurate messages – obtain caller name, time of call, company name as appropriate.
• Co-ordinate mail, log incoming packages/mail from a variety of couriers.
• Manage meeting room requests (Outlook).
• Arrange with Office Attendants for visitor refreshments and catering for clients’ meetings in the office.
• Arrange transportation services for clients and visitors when needed (Careem or other approved transportation services providers).
• Maintain contact with external vendors and suppliers.
• Follow up any office requests/queries and maintenance problems reported from meeting rooms and reception area with Facilities team.
• Assign new joiner office access cards.
• Manage and arrange the photoshoots sessions.
• Apply for building access cards for new hires/ COS and Transfers.
• Handling and monitoring petty cash, liaising with Finance for replenishment.
• Maintaining stock control of all reception items (access cards, lanyards).
• Arrange  gifts for teams when requested (flowers/cakes).
• Manage excel databases, maintaining information and create reports (Salto/Careem/Deliveroo).
• Admin support for employee business card requests.
• Anticipating and coordinating necessary operational support.
• Building working relationships with key stakeholders.
• Maintain highest level of internal and external confidentiality.
• Perform general office duties/office support such as faxing, printing, binding, and updating of email distribution lists etc. when needed.
• Work closely with the operations team when needed.
• Performing other office duties as assigned from your line manager.

Requirements

• Strong verbal and written communication skills; fluency in English and Arabic is a plus.
• Advanced level computer skills; MS Word/Excel/PowerPoint/Outlook.
• Advanced level of dealing with technical support/office equipment.
• Previous experience working in hospitality and reception backgrounds is a must.
• Ability to perform successfully in a fast-paced, intellectually intense, service-oriented environment.
• Ability to respect all information as personal and confidential.
• Ability to stay customer focused at all times.

Thank you for your application. Only suitable candidates will be contacted.

Please note that by applying to this role, your profile will be searchable in our database. Our Recruiters will contact you should another suitable role become available.