Job Description

Inspire Selection is working with a business strategy firm based in Dubai who is seeking a diligent and motivated Executive Assistant who will provide administrative support to a team of executives.

Job Requirements:

• Overseeing and managing busy diaries, identifying potential scheduling conflicts, and entering travel details, conference calls, and meetings.
• Cultivating productive relationships with external clients and their assistants to streamline information exchange and scheduling.
• Coordinating and arranging client and internal meetings and events, including handling logistics, equipment setup, and catering.
• Providing coverage for other Executive Assistants during their absence.
• Organizing meetings, setting up conference calls, booking conference rooms, and arranging catering services.
• Drafting and distributing meeting agendas and materials when needed, attending meetings, taking notes, and following up on action items.
• Preparing weekly timesheets and expense reports.
• Upholding the highest standards of confidentiality in all internal and external communications.

Experience and Qualifications:

• Minimum of 4 experience in a fast-paced environment supporting senior executives.
• Fluent in Arabic.
• Maturity and adaptability to work effectively both independently and collaboratively.
• High level of self-motivation and strong sense of initiative.
• Exceptional organisational skills.
• Ability to multi-task and complete a variety of projects in a fast-paced environment.
• Ability and willingness to work overtime on projects and tasks as required.
• Proficient in computer applications: Windows, Word, Excel, PowerPoint, Outlook.

Thank you for your application.  Only suitable candidates will be contacted.

Please note that by applying to this role, your profile will be searchable in our database.  Our Recruiters will contact you should another suitable role become available.