Job Description

We are working with a highly regarded investment management firm in DIFC to recruit a Junior Executive & Private Office Assistant.

This is a fantastic opportunity for someone bright, highly organised and naturally resourceful who wants to develop their career in executive and private office support.

Reporting to an experienced Executive Assistant to the CEO, you will support across both business and private matters. It is a varied, hands-on role where no two days will be quite the same.

Responsibilities

• Supporting with diary management, appointments and meeting coordination
• Inbox support, follow-ups and general administration
• Preparing documents, trackers, spreadsheets and reports
• Supporting with travel arrangements and itineraries
• Coordinating couriers, deliveries and occasional personal errands
• Helping manage the CEO's private residences and household requirements
• Liaising with contractors, maintenance teams, suppliers and building management
• Obtaining quotations and coordinating repairs, installations and servicing
• Assisting with personal shopping, gifting and lifestyle requests
• Supporting office operations, meetings, hospitality and events
• Tracking tasks and actions to make sure things get done

Requirements

• 3 years previous experience in an Executive Assistant, Personal Assistant, Team Assistant, Office Co-ordinator role
• Experience supporting senior executives, entrepreneurs or private households
• Exposure to property coordination, facilities, events or lifestyle management is beneficial

You'll need to be:

• Exceptionally organised and detail-focused
• Proactive, someone who spots what needs doing rather than waiting to be asked
• Calm and adaptable when priorities change
• Confident dealing with senior individuals, suppliers and external partners
• Discreet and trustworthy
• Comfortable moving between corporate and private matters
• Tech-savvy with good Microsoft Office, Outlook and Excel skills
• Happy working in a fast-paced, high-expectation environment

This could be a brilliant next step for someone who wants exposure to a sophisticated private office and senior leadership environment, with the opportunity to learn from an experienced EA and take on increasing responsibility.