Job Description

We are working with a growing investment management firm in DIFC to recruit an experienced Executive / Team Assistant to support senior executives and the wider investment team.

This is a busy, varied role within a dynamic and ambitious environment. We're looking for someone who enjoys being at the centre of things, organised, switched-on and able to take ownership without needing constant direction.

Responsibilities:

• Complex diary and meeting management for senior executives and the wider team
• Coordinating international and domestic travel, including flights, hotels, ground transport, visas and detailed itineraries
• Managing expenses and travel documentation
• Monitoring executive inboxes and highlighting or actioning priorities
• Drafting professional correspondence
• Acting as a key liaison with internal and external stakeholders
• Preparing reports, presentations and briefing materials
• Compiling board and committee packs
• Supporting strategic projects and tracking deadlines and milestones
• Coordinating interviews and new joiner onboarding
• Organising team events, offsites, conferences and marketing events
• Managing contracts and legal documentation for record keeping
• Supporting internal budgets and financial tracking

Experience:

• A minimum of 5 years' experience in an Executive Assistant, Team Assistant or similar role
• Ideally experience gained within investment management, investment banking, management consulting, professional services or a law firm
• Excellent written and spoken English
• Strong organisational and time-management skills
• Confidence working with senior executives and multiple stakeholders
• A proactive, energetic and resourceful approach
• Excellent attention to detail
• The ability to manage multiple priorities and remain calm under pressure
• Complete discretion when handling confidential information