Job Description

A well-established international trading firm is seeking a highly capable Office Manager to oversee the day-to-day operations of its Dubai office. The ideal candidate will play a pivotal role in ensuring the office runs efficiently and professionally, supporting both administrative functions and broader operational needs. This is an excellent opportunity for a dynamic individual who thrives in a structured yet fast-paced environment.

Job Responsibilities

• Ensure the smooth running of the office on a daily basis, handling all operational and administrative tasks
• Manage relationships with service providers, suppliers, and vendors
• Maintain office facilities and equipment, including coordinating repairs and maintenance
• Organise internal meetings, manage calendars, and provide scheduling support as needed
• Assist with onboarding new employees and maintaining administrative HR records
• Maintain filing systems, manage correspondence, and support document preparation
• Track office expenses and assist with petty cash and invoice processing
• Proactively identify and implement process improvements to enhance efficiency
• Coordinate small-scale events or team activities when required
• Serve as the go-to point for all general office-related queries

Skills and Requirements

• Fluency in Russian and English with excellent written and verbal communication skills
• Proven experience as an Office Manager, Front Office Manager, or Administrative Assistant
• Solid understanding of office administration responsibilities, systems, and procedures
• Proficiency in Microsoft Office (especially Excel and Outlook)
• Hands-on experience with common office equipment such as printers, scanners, etc.
• Strong time management and multitasking abilities
• High level of attention to detail and problem-solving skills
• Ability to remain flexible and resourceful in a fast-paced environment
• Well-organised, proactive, and able to work independently
• A creative and solutions-driven mindset with the confidence to suggest improvements