Name

Position

Syndication Assistant Manager

Department

Credit Administration

Reports To

Deputy Head of Credit Administration

Direct reports

None

Internal Relationships

All Departments including Corporate Banking, Financial Institutions, Trade Finance, Treasury, Loan Operations, Legal and Finance Department.

External Relationships

Head Office, IBG Head Office, Participant Banks, Agent Banks, Central Bank of UAE (CBUAE), Emirates Integrated Registries Company- EIRC (Former EMCR).

Job Purpose

· Responsible for performing, administering, checking and coordinating all the operational aspects and fulfill all the prerequisite for the enforceability of the Syndication Facilities from the origination phase with an accurate detailing before lodging the same into the Bank’s system.

· Responsible to maintain proper controls and ensure compliance with the Bank’s Credit Policies and Procedures.

· Carry out efficient and prompt processing of all activities related to limits&collateral management including origination, maintenance and settlements, reconciliation procedures with availability of adequate controls to avoid any operational risks.

Key Responsibilities & Accountabilities

· Review Syndication Documentation in accordance with approved terms, policies and delegation authorities.

· Liaise with the external legal counsel to comply with the approved terms and conditions.

· Coordinate with the Participant Banks.

· Ensuring the enforceability and authenticity of the Syndication Agreements along with any related security or support documents executed by the customers.

· Ensuring all agreements / securities / support documents lodged have been properly executed and signatures are verified, and authenticities of the signatories are supported by constitutional documents.

· Ensuring rectification of existing discrepancies / deficiencies in security documentation for facilities released under legacy records.

· Ensuring approval from relevant authorities is held for deferral / waiver of incomplete documents.

· Ensuring Original Credit/Collateral/Security Documentation scanned to Credit Administration Shared Folder.

· Ensuring Safe custody (dual control) of original credit and security documentation, maintain/update lodge register and perform annual review of original documentation inventory.

· Ensuring integrating accurate and timely internal reporting and regulatory reporting.

Achieve Operational Efficiency by:

· Authorize the operation to execute the payments from the loan via AVIALMENT TICKET obtained from Business between the participating Banks and the Borrower through acting as a paying bank subject to fulfilling all prerequisites for enforceability.

· Check if all payments are received and made on time as required.

· Advise Treasury Department of incoming/outgoing funds prior to disbursal, share of funding, interest period, rate fixing date etc… and compares the funded rate provided by Treasury with the rate received from Agents.

· Advice and follow-up the full range of day-to-day activities to the participant Banks and the Borrower the funding of drawdown of loans, repayments, interest payments, repricing of interest rate in the Syndicated Facilities whereby the bank is the facility agent and carried out in accordance with the terms of the Loan agreements.

· In the event of a Syndicated loan where reference Banks are involved, obtain rates from them.

· Collect the loan arrangement commissions from the Borrower and distribute them to the participating Banks.

· Controlling all the borrower’s undertakings set forth in the loan agreement.

· Announcing any case of violation (upon approval of majority banks).

· Providing the participating banks with any information or documents obtained from the Borrower.

· Input all Collaterals details, including placement & removal based on credit approval/facility documentation.

· Input movable asset details as per the credit approval/ facility documentation in Emirates Movable Collateral Registry (EMCR) before setting up limits.

· Checking of EOD reports to ensure activities are performed as per Operations Procedure.

· Update Syndications Lending Portfolio on UAE Central Bank Portal monthly.

Achieve Control Efficiency by:

· Create a Consolidate Data Hub with including all Syndicated Facilities stating all their commercial terms and any other related details along with maintaining controls framework for reporting and monitoring the activity of the accounts.

· Create user guidelines for the Syndication Agency Function in case of Bank being a participant or a Facility Agent.

· Monitor and Review daily loan maturities, interest rates applied, repricing, rollovers, for passing suitable entries and take necessary action where required and report irregularities if any.

· Providing monthly reports for the renewal of credit lines, all required security/support documents and any other related exception.

· Prepare, validate and confirm data accuracy of Syndications credit portfolio periodical reports on timely basis for both Regulatory, Management and Collateral Reports.

· Adherence to SLAs and TATs agreed with stakeholders & improving TAT for credit processes by automation.

· Apply checks and internal controls to meet operating standards, objectives and initiate remedies and preventative action.

· Implementing Credit Control policies and procedures of the Bank, relevant guidelines of UAE Central Bank/ Government.

· Perform in any other tasks and/or projects assigned by CAD and the Bank’s Management.

· Provide adequate training to all staff for Syndications, processes and procedures and that they are given full support to carry-out excellent customer service.

· Ensure all records, documents and agreements are held in safe custody and available for Central Bank, External and Internal audit and inspection at all times and execute auditors’ recommendations.

Educational Qualifications & Experience

· University Degree- Finance, Accounting, International Business, Banking or MBA is a plus.

· 5 to 10 years professional experience in Banking/Financial Services operations of Syndicated Loans Leader/Agent role, Trade Finance Facilities and Sub-Participations and in Loans Operations and Credit Administration

· Good knowledge of Retail, Private and Corporate Banking credit process, Credit Administration functions and accounts.

· Understanding legal aspects for borrowing, guarantees, collateral/securities structures, documentation and authorised signatories.

· Good in numbers, MS Office, excel sheets, report automation and using the core banking system.

Skills

Competencies

· Strong Understanding of Credit process and proficient technical and operational skills.

· Able to work under pressure without supervision.

· Sound knowledge of accounting.

· Ability to do correspondence independently.

· Good knowledge of the Bank’s Systems.

· Aware of other Departments operations.

· Strong written & verbal communication, interpersonal, and consultative skills.

· Organizational, time management and multi-tasking skills. Timely and quality delivery and follow up of assigned tasks.

· Comprehensive understanding of the financial markets and products

· Teamwork/ interaction across the Bank.

· Initiative and achievement drive.

· Commitment to Deliverables

· Focus on Bank Customers as well as the Bank Departments and Branches.

· Attention to Detail /Quality Focus.

· Business Acumen.

· Risk Management.

· Customer Orientation.

· Leadership Skills.

· Teamwork player and efficient in follow up.

· Analytical Thinking and Problem Solving.

· Communication- English & Arabic.

Critical Success Factors

· Knowledge of and adherence to Bank Regulations, Policies, Standard Operating Procedures and Syndications, Corporate Banking and Housing Loans Credit Policies, process and procedures.

· Abreast with latest regulatory frameworks and reporting requirements.

· Up-to-date with Credit Risk, AML and Consumer Protection Standards/Regulations.

· High accuracy level.