Job title: Personal Assistant
Job type: Permanent
Emp type: Full-time
Industry: Local Group
Functional Expertise: Admin
Salary from: 22,000.00 AED
Salary to: 25,000.00 AED
Location: Dubai
Job published: 03/06/2024
Job ID: 38376
Contact name: Zoe Clapp

Job Description

Our private family office client is looking for an accomplished and experienced Personal Assistant to work directly with the Principles, supporting both personal and business needs. This is a fast-paced role with plenty of variety, perfectly suited for a smart, sharp, dynamic, and self-motivated individual.  The ideal candidate will have at least 5 years’ experience in a similar role having worked for HNW individuals/families before.

 

Responsibilities:

 

  • Carry out administrative duties including budgeting, petty cash management, bill payments and maintaining records where needed;
  • Maintain office systems, including data management and filing;
  • Handle travel arrangements – hotels, flights, visas, airport meet & greets and transfers etc;
  • Produce itineraries, research documents, reports and presentations;
  • Organise various appointments – medical, personal and professional;
  • Manage medical insurance and other personal memberships;
  • Personal shopping and errands – in person and online;
  • Manage bookings, reservations, online transactions;
  • Organise gifts, bouquets, cards etc;
  • Send calendar invites and reminders;
  • Plan, organise and coordinate events and parties. Liaise with event organisers, caterers etc;
  • Greet and look after guests and visitors;
  • Coordinate with family’s house staff, group offices and other PAs;
  • Managing routine enquiries;
  • Manage junior office staff (drivers, cleaner);
  • Maintain the condition of the office, general housekeeping;
  • Maintain stationery and equipment inventory;
  • Assist other family members and company representatives as and when requested

 

Requirements:

 

  • Highly organised;
  • Attention to detail;
  • Time management;
  • Excellent business communication;
  • Analytical skills;
  • Research & investigation skills;
  • Problem solving skills;
  • Negotiation skills;
  • Tech savvy (Mac, Windows, MS Office).
  • Professional, responsible, trustworthy, discreet and dedicated;
  • Result oriented and comes with strong integrity & ethics;
  • Passion for excellence - works proactively with a clear vision and determination.
  • Team player with a flexible, positive and helpful attitude;
  • Able to deliver the highest standard of service at all times;
  • Able to multi-task, prioritise and efficiently deliver results in a timely manner;
  • Able to anticipate and respond appropriately;
  • Strong communication and interpersonal skills;
  • Commercially aware;
  • Able to handle confidential information;
  • Able to work on own initiative;
  • Experience in property maintenance, relocations and fit-outs;
  • Must hold a valid UAE driving licence

 

Thank you for your application. Only suitable candidates will be contacted.

 

Please note that by applying to this role, your profile will be searchable in our database. Our Recruiters will contact you should another suitable role become available.